Meeting Setup Instructions: Program

Meetings should follow this procedure to setup their program:

  1. All program managers of VSL (= PC chairs of the individual meetings) can edit the program for their event.
  2. Find the sessions at your discretion in light blue color here.
    Important:
    Do not diverge from the prescribed session layout!
    Do not schedule into coffee / lunch breaks!
    Do not schedule into evening events of your meeting / its associated stream!
    Do not create sessions for global VSL/FLoC events. They will be added at a later point.
  3. Go to https://www.easychair.org/conferences/?conf=vsl2014. After logging in, you will see three tabs Schedule, Talks and Sessions in the navigation bar that we’ll use to generate the program:
  4. First, add sessions to your event’s program: Go to Sessions -> Add and enter sessions on the days of your event. Coffee and lunch breaks as well as global VSL/FLoC sessions should not be entered at this point – we will add them later.
  5. Use Talks -> Add talks to adopt talks from submissions, possibly adding special talks.
  6. Assign talks to sessions:
    • automatically: use Schedule -> Generate
    • manually: use Sessions -> Assign talks
  7. Make sure to
    • add titles to your sessions (Sessions -> View),
    • enter session chairs (Sessions -> Chairs), and
    • to assign them (Sessions -> Assign chairs).
    • The room assignment will be done later.
  8. Use Schedule -> Analyze to check for your schedule for problems.
  9. The schedule is also displayed in the HTML program at http://vsl2014.at/meetings/ as soon as you edit it and the pages are published. Make sure to re-publish the pages (Pages -> Publish) on significant program changes.
  10. Your executive license allows you to request help on technical questions in EasyChair (Help questions in the navigation bar).